Purchasing / Vendor Requirements

Purchasing Guidelines

Invoices paid by the Finance Department have to be signed by the Department Head before payment is made. If the amount is expected to be over $500.00, the Department Head is required to fill out a purchase requisition before making the purchase. This requisition is then given to the Town Administrator for approval. If the purchase is for $1,000.00 or more, three proposals need to be acquired. The Department Heads can sign for purchases up to $500.00. Any amount over $500.00 up to $2,999.00 must be approved by the Town Administrator. Any purchases $3,000.00 and over must be approved by the Board of Selectmen. Once the Finance Department has the required signatures, the invoice will be paid. Checks are mailed on Thursdays. A copy of our Purchasing Policy can be downloaded from this site.

Vendors may be required to fill out a "W-9 Request for Taxpayer Identification Number and Certification" form for payment of an invoice. 

This form is available for downloading. 

We receive various requests for information, a "Right to Know" Request Form can also be downloaded from this site. We request that this form be given to either the Town Administrator or the Board of Selectmen for approval.